Remote Project coordinator at Sana Vita Operations LLC

Job Description: Project Coordinator – E-commerce Website Platforms

Overview:

Key Responsibilities:

• 
  Project Management & Coordination:
  
  • Collaborate with internal teams and third-party vendors (including international programmers and support teams) to ensure timely delivery of projects and tasks.
  • Develop, manage, and maintain project schedules, including tasks, milestones, and deadlines, ensuring alignment with the company’s objectives.
  • Coordinate and schedule regular meetings with cross-functional teams, ensuring all stakeholders are informed and aligned.
  • Track progress, identify potential roadblocks, and work with the team to resolve issues in a timely manner.
  • Create and distribute meeting minutes, documenting action items and follow-ups.
• 
  Communication & Stakeholder Management:
  
  • Participate in joint calls with the Director of Technology & Operations and provide detailed notes and updates from meetings.
  • Facilitate communication between internal teams and external parties (including vendors and third-party programmers).
  • Develop strong relationships with stakeholders, ensuring smooth coordination and execution of tasks.
• 
  Creative Problem Solving & Flexibility:
  
  • Address and resolve project-related challenges with a creative and solution-oriented approach.
  • Demonstrate flexibility in managing unforeseen issues, working across time zones, and ensuring continuous progress on projects.
• 
  Support & Process Improvement:
  
  • Provide support to the Director and other team members by managing day-to-day project details, tracking progress, and ensuring deadlines are met.
  • Contribute to the improvement of processes, suggesting enhancements for better project flow and efficiency.

Qualifications:

• Experience:
  • 2+ years of experience in project coordination, project management, or a related field (preferably in an e-commerce or technology environment).
  • Experience coordinating with third-party teams, especially developers or support teams, is a plus.
• Skills & Competencies:
  • Strong organizational skills and attention to detail.
  • Excellent communication skills (both written and verbal), with the ability to clearly articulate ideas and updates.
  • Proficient with project management tools (e.g., Asana, Trello, Jira, or similar) and Microsoft Office (Excel, Word, PowerPoint).
  • Familiarity with e-commerce platforms (BigCommerce, Shopify, Magento, WooCommerce, etc.) is a plus.
  • Strong problem-solving skills and ability to think on your feet.
  • Ability to work independently with minimal supervision and adapt to changing priorities.
  • Excellent emotional intelligence (EQ) and interpersonal skills to effectively manage relationships with internal teams and external vendors.
• Other Requirements:
  • Self-starter with a proactive approach to learning and problem-solving.
  • Ability to work remotely and collaborate with international teams.
  • Flexibility in work hours, with occasional early or late calls to accommodate different time zones (especially Asia).

Why Join Us?

• Growth Opportunity: This role offers significant personal and career growth as we scale and expand our e-commerce presence.
• Remote Flexibility: Work from anywhere while being part of a dynamic and supportive team.
• Collaborative Environment: Be part of a team that encourages creativity, innovation, and problem-solving.
• Impact: Play a key role in driving our projects and e-commerce platforms to success.